What We Do

Payroll Administration

Payroll is one of the most outsources human resource functions. Reliability, accuracy, expertise, time and cost savings, as well as convenience are a few of the most important reasons why so many companies outsource their payroll.

The accuracy of payroll is vital to a smooth and efficient operation, mistakes can cost a company unnecessary wages, employee morale, IRS penalties and most importantly time. Vaayuja is proud of its excellent record of providing error free payrolls. Vaayuja payroll department is managed by a professional and knowledgeable staff including a Chartered Accountant, Finance and Commerce Graduate.


Flexible Payroll Services / Features:

  • Payroll Frequency
  • Weekly, Bi-Weekly, Semi-Monthly, Monthly, or a Combination
  • Reporting of hours by fax, phone or internet
  • Direct deposit
  • Garnishment Deductions and Administration
  • Job Costing
  • Departmentalization of Wages
  • Benefit Deductions (Pre-TAX and After –TAX)
  • Employee Loan Administration
  • Vacation, sick, and PTO Tracking
  • Time and Attendance Systems
  • New hire reporting
  • Workers compensation cost tracking
  • Using another Payroll Service Provider?

Consider switching to Vaayuja;

Service:

The number one reason companies switch to Vaayuja is service. We provide a level of service that will not be matched by any competitor

Price:

With our payroll system our technology surpasses that of all our competitors

Expertise:

Vaayuja has an extremely knowledgeable staff that is easily accessible. We provide quick accurate answers to all of your though payroll related questions.

Switching is easy!

There is no need to wait. We can easily have you up and running with our service at any point in the year in a short amount of time.

Human Resources:

Regulatory agencies and lawyers are at every turn. Employee productivity and morale is a constant concern.
Human Resources is a vital part of the growth and success of any business. Vaayuja allows employers to focus on their core business activities while having the comfort of knowing that human resources is handled by a knowledgeable and professional staff.

Our services start with a thorough evaluation of current human resource compliance. The initial audit ensures that a client is in compliance with human resource laws and regulations while providing our staff the opportunity to become familiar with the client’s procedures and needs. Some of the items performed in the audit include the following:

  • Establish employee handbook
  • Drafting new policies as per Client Organization development
  • Review and establish employee records management
  • Create personnel forms such as:
  • Employee Application (from Joining to Exit)
  • Warning Notice
  • Performance Evaluation
  • Exit Interview Questionnaire
  • FMLA and State Leave Request and Employer Response
  • Post Hire Health Statement
  • Evaluate benefits package and ensure compliance
  • Establish job descriptions
  • Ensure labor law poster compliance
  • Evaluate time keeping procedures
  • Perform safety evaluation
Once the initial audit is complete, Vaayuja provides ongoing support, administration, and consulting for the many everyday human resource issues including:

  • Interviewing
  • Hiring
  • Employee counselling
  • Terminations
  • Unemployment claims
  • Workers’ compensation claims
  • Return to work program
  • Analysis of benefits offerings and renewals
  • Wellness programs
  • Background checks
  • State leave laws
    • Benefits of Administration

      Human Resource departments are faced with a myriad of compliance issues. Benefits alone make up a significant portion of those issues. Employers of all sizes are forced to stay abreast of an array of rules and regulations that are watched by the Department of Labor, the Internal Revenue Service, and of course lawyers. It is imperative that employers are aware of the potential pitfalls.

      Communicating benefits to employees is an important job. Not doing it properly can be merely frustrating or absolutely devastating. Employees that do not understand their benefits will grow disgruntled and may be less productive, become an aggravation to other personnel, or even seek other employment where they feel they can get better benefits. Employers also face potential liability from not properly communicating benefits to employees and documenting the communication.

      Vaayuja can provide a sound solution to these tasks that are difficult to manage on a regular basis. Our staff is always available to answer questions posed by our clients and their employees. We are always a toll-free call away providing you and your employees with the assistance needed to best utilize the benefits.

      Benefit Communication Services include:

      • Communicating benefits to new hires
      • Administering waiting periods and eligibility
      • Managing and presenting benefit costs and pre-taxing effects
      • Managing all enrolement forms
      • Handling qualifying event issues
      • Providing toll-free on-going support and answers to client and employee questions
      • Benefit bills are another administrative task and potential liability that employers must manage. The challenge is to make sure that employee deductions are not too much or too little and that premiums paid to the carrier are for the time employees actually have and utilize coverage.

      When benefits are not administered properly it only increases the amount of time required to manage them. Additionally, there is ill will developed between the company and employees or carriers.

      When employee deductions are required that are more or less than what is expected they become frustrated. Communication is the key to keeping employees happy with their paycheck. No one takes this more seriously than we do.

      Benefit Billing Administration Services include:

      Setup and maintain benefit deductions from employee paychecks according to client rates and contribution schedule.
      Reconcile benefit bills and make payments to providers.
      Communicate additions and terminations in coverage to providers.
      Communicate benefit deductions to employees.
      Time and Attendance Solutions

      A Good Fit

      Like a great pair of shoes but without the eventual smell.

      Our Time and Attendance solutions allow you to proactively control labor costs. Here time and attendance software, using dynamic time cards, intelligent scheduling, and intuitively designed dashboards, is only part of the equation. Our system integrates seamlessly with time clocks, our Payroll and HR applications in order to share and gather information. The flow of information allows you to have up to date labor numbers at your fingertips at any time. We manage the systems so you stay focused on your business.

      In a typical day:

      At the end of the pay period, final edits are made to the group of time cards by a payroll manager. ESS’s payroll team will pull your final payroll information. That’s right no batch creation for you, that’s why you outsource payroll to ESS.

      With our Time and Attendance solutions, you can rely upon up-to-the-minute status information for each employee, custom reports with the time frame you select, as well as archived personnel information for years to come.

      Time and Attendance is a complete labour cost management system, customized for your organization using a variety of features:

      Leave Management
      Incidents & Points
      Coverage Budgets
      Accruals
      Fits any size organization

      Any size organization can benefit from Time and Attendance.
      Pay for the time and attendance features you use each month.
      No complicated IT resources or maintenance.
      Time-tested technology and experience working with complex pay rules.
      Customized user profiles to tailor the user experience for a broad range of system users.
      Executives, payroll managers, schedulers, system administrators, supervisors, project leaders, and others can have a unique interface that is tailored to improve efficiency and workflow.

      // Handles unique pay rules and pay policies //

      Time and Attendance takes the work out of handling:

      Complex pay rules
      Leave policies
      Scheduling
      Reporting
      Retirement Solutions

      Pursuit of Happiness

      Engage your employees with a comprehensive retirement plan. We take the worry and risk out of sponsoring a retirement plan, so you can focus on your business.

      Providing a competitive employee retirement plan is one of the most important things you can do to recruit and retain top talent. In fact, after wealth and health benefits, employees consistently rate a retirement plan as their most valued benefit. Vaayuja delivers a retirement program to fit your company’s needs and take the stress out of sponsoring a plan, so you can focus on your business.

      # With Vaayuja, you’ll benefit from!!!

      Flexible plan features
      Large plan services and support at a fraction of the cost
      Investment fund independence
      Care and guidance from Financials experts
      Exceptional responsiveness to your needs
      Your employees will enjoy convenient, full-service features, such as:

      One to One personal contact to premier financial advisors
      Bi-Annual enrolment meetings where we educate on the status of the financial industry
      Online access to plan account for easy enrolment, transfers and changes
      Interactive educational materials, such as planning calculators
      Investment choices from brand-name mutual fund families
      Low participant fees
      Picture yourself in the future

      Will you be able to live comfortably when you decide to stop working?

      Retirement plan makes it easy for you to save for the future. It can help you get closer to where you want to be in retirement- pursuing whatever it is that makes you happy.

      Whether or not you currently sponsor an employee retirement plan, we welcome the opportunity to develop a plan for your employees’ future. so you can focus on your business.